Terms of Service

This Terms of Service Agreement ("Agreement") is entered into between GP Ninja Ltd ("Company") and the users ("Users" or "You") of gpninja.co.uk and gpninja.uk ("Website"). By accessing and using the Website, you acknowledge that you have read, understood, and agreed to be bound by the terms and conditions set forth in this Agreement. If you do not agree with any part of this Agreement, you should not use the Website.

Acceptance of Terms

By accessing and using the Website, you affirm that you are a registered healthcare professional or a healthcare student and agree to be bound by the terms and conditions set forth in this Agreement. If you do not agree with any part of this Agreement, you should not use the Website.

The Company reserves the right to modify or update this Agreement at any time without prior notice. It is your responsibility to review this Agreement periodically for any changes. Continued use of the Website after modifications constitutes acceptance of the updated terms.

Intellectual Property

The content and materials on the Website, including but not limited to text, graphics, images, logos, trademarks, and software, are owned by or licensed to the Company and protected by intellectual property laws.

You may not copy, reproduce, distribute, modify, create derivative works of, publicly display, or exploit any content from the Website without prior written consent from the Company.

You retain ownership of intellectual property rights in the User-Submitted Content you upload. By uploading content, you grant us a non-exclusive, royalty-free, worldwide license to use, modify, reproduce, distribute, and display the content for operating and promoting the Site.

You agree not to upload content that infringes upon the intellectual property rights of others. We respect the rights of intellectual property owners and will promptly respond to any valid notice of infringement.

User Conduct

You agree to use the Website only for lawful purposes and in a manner consistent with all applicable laws and regulations.

You shall not engage in any conduct that could harm, interfere with, or disrupt the Website or the servers and networks connected to it.

You are solely responsible for any content or information you submit or transmit through the Website and for any consequences that may arise from such actions.

Content Submission Guidelines

The following guidelines are established to ensure that all content submitted to GP Ninja by users adheres to our standards for quality, professionalism, and ethical practice. These guidelines apply to all types of content shared on the platform, including but not limited to text, images, and videos. By submitting content to GP Ninja, users agree to comply with these guidelines:

Scope of Permissible Content: Users are encouraged to submit content, including clinical case summaries, reflections, and other professional experiences, that aligns with the mission of GP Ninja to support and enhance the practice and learning of healthcare professionals. Content should be relevant, constructive, and intended for professional development.

Accuracy and Integrity: Users must strive to ensure that all information submitted is accurate, based on current evidence-based practices, and reflective of their true professional experiences. Any content that includes general medical knowledge or advice should be supported by credible sources.

Respectful and Professional: All content shared on the platform must adhere to the highest standards of professionalism. Submissions should respect the diversity of the GP Ninja community and avoid any form of discrimination, harassment, or offensive language.

Confidentiality and Privacy: Submissions must respect patient confidentiality and privacy at all times. Identifiable personal information must not be included in any content shared on the platform. Users are responsible for adhering to applicable privacy laws and professional guidelines when discussing clinical cases or patient interactions.

Ownership and Permissions: By submitting content to the platform, users affirm that they own or have obtained all necessary rights and permissions for the material shared. This includes ensuring that any copyrighted material is appropriately cited or that permission for its use has been secured.

Platform Rights: The Company reserves the right to review, edit, move, or delete any content submitted to the platform at any time and for any reason, without prior notice to the user. While the Company may not review all submissions, it will enforce these guidelines as content is brought to our attention.

Liability: Users assume all responsibility for the content they submit, including its accuracy, legality, and compliance with these guidelines. The Company disclaims all liability for user-submitted content and for any losses or damages resulting from the use of or reliance on such content.

Reflect’s Anonymity Standards for Case Submissions

Requirement for Anonymisation: When submitting clinical case summaries or any patient-related information within the Reflect feature, users must ensure all such data is fully anonymised to protect patient confidentiality and comply with data protection laws. Identifiable personal information must be omitted to prevent the potential identification of individuals.

User Responsibility: It is the user's responsibility to anonymise all case summaries or patient-related information before submission. This includes, but is not limited to, removing names, addresses, medical record numbers, and any other identifiers.

Compliance and Liability: The Company reserves the right to review and remove any content that does not meet these anonymisation standards. While the Company will exercise due diligence, the primary responsibility for the anonymisation of submitted content rests with the user. Users agree to indemnify the Company against any breaches of this requirement.

Use of Anonymised Data: By sharing anonymised case summaries through Reflect, users grant the Company a non-exclusive, royalty-free license to use this content for educational, promotional, and developmental purposes to benefit the GP Ninja user community.

Privacy and Data Collection

The Company respects your privacy and will handle any personal information collected through the Website in accordance with its Privacy Policy.

By using the Website, you consent to the collection, use, and storage of your personal information as outlined in the Privacy Policy.

Indemnification

You agree to indemnify and hold the Company, its affiliates, officers, directors, employees, and agents harmless from any claims, liabilities, damages, losses, or expenses, including reasonable attorneys' fees, arising out of or in connection with your use of the Website or any violation of this Agreement.

Limitation of Liability

The Website and its content are provided on an "as-is" and "as available" basis. The Company makes no warranties or representations, express or implied, regarding the Website's accuracy, reliability, or fitness for a particular purpose.

In no event shall the Company be liable for any direct, indirect, incidental, consequential, or punitive damages arising out of or related to your use of the Website, both during the free trial period and after automatic conversion to a paid subscription.

Governing Law and Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the UK. Any legal action or proceeding arising out of or relating to this Agreement shall be subject to the exclusive jurisdiction of the courts in the UK.

Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue to be valid and enforceable to the fullest extent permitted by law.

Entire Agreement

This Agreement constitutes the entire agreement between the Company and you concerning the subject matter herein and supersedes all prior or contemporaneous negotiations.

Disclaimer of Medical Advice

The information provided on this website, including but not limited to medical information, articles, opinions, and views, is for educational and informational purposes only and should not be considered as medical advice, diagnosis, or treatment recommendations. Always consult a qualified healthcare professional for personalised medical advice.

While we strive to ensure the content on our website is accurate and up-to-date, we cannot guarantee the reliability, accuracy, completeness, or timeliness of any information on the site. The use of information obtained from or through this website is solely at your own risk.

The Company is not liable for any errors or omissions in the content of this website or for any actions taken in reliance on such content. Users are encouraged to confirm the information contained herein with other reliable sources and to direct any questions concerning their personal health to licensed healthcare professionals.

Accuracy and Use of Templates

The templates provided on the Website are intended as a general guide to assist healthcare professionals in their documentation processes. While we endeavor to ensure the accuracy and relevance of these templates, the dynamic nature of medical practice means that they may not always reflect the most current standards or guidelines.

Users are responsible for critically evaluating and customising the templates to suit the specific circumstances of each case. The Company does not guarantee the accuracy, appropriateness, or completeness of any templates and is not liable for any errors or omissions or for any loss or damage arising from their use.

The Company disclaims all liability for inaccuracies in the templates or any documentation created using them. It is the user's obligation to ensure their clinical records meet the required professional and legal standards.

Modifications and Termination

We reserve the right to modify or terminate the Site or these Terms at any time, with or without notice. Your continued use of the Site after any modifications to the Terms constitutes acceptance of those changes.

We may suspend or terminate your access to the Site if you violate these Terms or engage in conduct that we deem harmful or disruptive to the Site or other users.

Free Trial and Subscription Terms

GP Ninja offers a 2-week free trial period to new users who register for an account on the website, confirming they are registered healthcare professionals or healthcare students. During the free trial, users will have full access to GP Ninja features, including and Reflect and ClickNote.

Users acknowledge and agree that the Company has no liability for any user actions, content interaction, or decisions made based on information found on the Website during the free trial period and after the trial automatically converts into a paid subscription, unless the user cancels in accordance with the cancellation policy detailed elsewhere.

To begin the free trial, users may be required to provide payment information. By doing so, users acknowledge and agree that the free trial will automatically convert into a paid subscription at the end of the trial period, unless the user cancels before the trial period expires.

The Company disclaims all liability for any actions taken based on the reliance on the content or the use of the Website's features during the free trial and after conversion to a paid subscription.

Terms of Service

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